Save Time (and Trees) with SmartPDF

70% of invoices received by e-mail can be processed as readable PDFs and converted to true e-invoices


When businesses fail, many times it’s because they can’t see the forest for the trees. They get so caught up in the day to day challenges of the “small things” that they can’t see the big picture because they are buried in the small stuff.

When it comes to e-invoicing, some companies CAN see the forest for the trees. When you automate processes, you can focus on the big picture—automation helps take care of the trees while you focus on the forest. 

Automation helps you see the big picture thanks to speed, accuracy and efficiency

That’s the goal of every AP department, right?

When's the last time you checked on the health of your trees? The trees would be the system you currently have in place for invoice processing. Depending on your process—some of those trees may be problematic and you become so focused on them that you don't see that the whole process is slow and delayed: you’ve got a high volume of paper invoices, payments aren’t being made on time, you’re experiencing errors from manual entry, and that all causes supplier friction, which hurts your business.

So, are you still getting invoices mailed to you? Are you buried in paper invoices? Or maybe you’re getting an invoice emailed to you in the form of a PDF, printing it out, and then manually re-entering the information into your system? 

There’s a Smarter Way

Reduce your AP workload and save a lot of trees in the process with a new service from Basware: SmartPDF – the quick and easy way to improve AP automation. It’s a game changer, and you’ll reap the benefits of speed, productivity, and efficiency. 

What is SmartPDF?

Check out this quick video.

What it all means is you’ll save a ton of time and improve operational efficiency. We’ll take care of the trees—you go focus on growing the forest.  

What are the benefits of SmartPDF?

Today, you’re likely processing invoices in a variety of formats, from paper to e-invoices to emailed PDFs. To get those invoices into your ERP or AP solution, you’re probably either printing and hand-keying the PDF and paper invoices or using an optical character recognition (OCR) solution to scan the data into your system.   

With SmartPDF, you can eliminate all that manual work and risk of errors because everything happens automatically. Nothing needs to be printed, scanned or re-entered—invoice data is extracted from the readable PDF and automatically goes into the AP or ERP system. Because the manual steps have been eliminated, SmartPDF cuts down the AP workload and helps reduce invoice cycle times and eliminate errors. Fast, efficient, accurate.  

We’ve designed SmartPDF to be easy to use. Suppliers send you the same PDF invoice by e-mail as they do today. This helps to increase supplier adoption and onboarding, which leads to lower processing costs per invoice – saving time and moneyr. Also, SmartPDF setup is quick and easy so you can be up and running within days.  

Here’s how it works:  

  1. Invite your suppliers to start using the SmartPDF service.

  2. Your supplier starts sending PDF invoices via email to one, dedicated email address​

  3. Basware SmartPDF uses AI to determine if the PDF is a readable PDF or an image PDF

  4. Readable PDFs are sent through the Basware Network, converting the attachment into an e-invoice in near  real time, without OCR, data errors, or delays

  5. The extracted invoice data is delivered electronically into your AP or ERP system  

Ready to learn more?

Staying on the cutting edge of technology and automation is just one of the many reasons why our clients choose to work with Basware. Learn more about how we take automation further in our ebook Exception Handling in the Digital Age.


To explore how SmartPDF can help your organisation, contact us today.