From Chaos to Clarity: Rethink Non-PO Invoice Handling with AI

Are non-PO invoices hindering your AP team’s strategic potential?

If you’ve ever worked in accounts payable, you know that non-PO invoices can feel like a constant game of whack-a-mole. Every day, finance teams are bogged down by invoices arriving without a purchase order, clear ownership, or proper context.

These invoices trigger time-consuming steps: tracking down the right approver, assigning GL codes, and verifying legitimacy. The result? Manual intervention, bottlenecks, slower payments, rising error rates, and growing frustration as volumes increase. Your team gets locked into a chaotic, reactive mode. The constant firefighting prevents them from adding strategic value that will help you meet your wider business objectives. But what if handling non-PO invoices didn’t have to be such a manual, reactive process? What if AI could help make it...easier? InvoiceAI can.

InvoiceAI: Eliminate complexity from non-PO invoice processing

Over the last few years, automation has taken center stage in many finance operations...but the automation of non-PO invoices has often lagged behind. Why? Because they’re unpredictable by nature. That’s where AI can step in. By learning from patterns in your data and understanding context, like who usually approves what, or which GL codes go with which vendors, AI can now assist in automating even those tricky, one-off invoices that used to require a lot of back-and-forth.

At Basware, we understand the challenges your AP team faces on a day-to-day basis. We also know that to resolve them, finance teams need more than visibility. They need tools that boost control, enhance automation and provide effective outcomes.

That's why we've reimagined non-PO invoice processing with a smarter, AI-powered approach. It’s time to bring clarity to the chaos.

Basware Non-PO Invoice Processing: AI that works for you

This isn’t just automation, it’s intelligent orchestration built into Basware’s platform Basware’s solution combines SmartPDF, SmartCoding, SmartWorkflow, and AI agents to streamline every step of the non-PO invoice journey, providing comprehensive invoice lifecycle management:

• SmartPDF: Extracts data from emailed invoices and turns them into structured, usable information—no manual entry required.
• SmartCoding: Applies AI to generate accurate, context-aware coding proposals—even for complex, multi-line invoices.
• SmartWorkflow: Predicts the right approver and routes invoices automatically, reducing delays and confusion.
• AP Business Agent: Supports infrequent users with contextual guidance, reducing back-and-forth with AP.
• AP Data Agent: Answers business user questions in real time, freeing up AP teams from ad hoc inquiries.

With InvoiceAI, non-PO invoices flow like they should. No friction, no delays, no compromise. Finance teams that have adopted AI-based invoice handling report significant improvements—not just in time saved, but in accuracy, employee satisfaction, and even audit readiness. By reducing manual steps, your team will reclaim hours each week to focus on higher-impact work

• Reduce manual invoice handling by 60%
• Speed up cycle times by 40%
• Make fewer errors, enhance compliance, and cultivate happier teams

Stop simply processing invoices, start gaining insight, control, and time

Non-PO invoices might always be a little unpredictable—but they don’t have to be unmanageable. With the right approach (and yes, the right tools), finance teams can move from firefighting to forward-thinking. Whether you're just beginning your automation journey or looking to level up, the future of AP is one where clarity, not chaos, leads the way. Ready to take control? Discover more: InvoiceAI for Non-PO Invoice Automation