Finavia Controls Procurement and Makes Work More Meaningful with Basware

How do you streamline procurement processes and make work more meaningful? Finavia found the answer when they worked with Basware to introduce a purchase-to-pay (P2P) system that would help them manage 80%+ of spend within one system.

In 2017, 22.7 million passengers used Finavia’s airports, the bulk of which went via Helsinki Airport, an important transfer hub in Northern Europe, especially for Asian transfer passengers. So how does Finavia cope with the procurement requirements for the 21 airports they manage around Finland that manage all these travellers? The answer is by centralising procurement with Basware purchase to pay.

Taking Control of Suppliers to Improve Procurement Productivity

Finavia decided to centralise their procurement processes with Basware several years ago, and never looked back.

“We now have a uniform purchasing method throughout the group. The number of suppliers has decreased considerably [by 60%].” – Ismo Karjalainen, Procurement Director, Finavia

Implementing Basware’s purchase-to-pay system allowed them to centralise procurement and gain purchasing transparency that took them from an ad-hoc and decentralised environment to a streamlined one that reduced process costs.

Automation Gives the Procurement Function Tools for Further Improvement

Since implementing Basware, not only does Finavia have clear processes, the P2P tool also gives their procurement function all the tools it needs  to continuously improve operations.

“This keeps the job interesting. The work is responsible and meaningful.” – Sanna Valkeinen, the person responsible for Finavia’s P2P system, Finavia

Beyond implementing a full P2P process, Finavia has been able to increase the matching rate of invoices to purchase orders and find the root cause of mismatches and address it. How did they do it? A combination of the right technology and commitment from its employees. Users of the system were rewarded if they provided a positive example in using e-procurement and approximately 90% of their improvement ideas were actually implemented in the system.

Download the full case study to find out more about:

  • How 80% of spend is managed within the Basware system

  • The importance of supplier catalogs

  • How fewer invoices and a streamlined supplier list resulted in process savings

  • How automated account coding and up-to-date pricing made it possible to match invoices to purchase orders

  • How the supplier marketplace helps users see only contracted products and prices.